In order to receive timely payments from the city, you must have a verified and active account on Vendor Self Services (VSS).
Submit invoices for payment to: accountspayable@buckeyeaz.gov
Start here if you are not registered on Vendor Self Services.
You will need to fill out the entire page by creating a user name and password with hint, checking the I'm not a robot box, then entering your existing Buckeye Vendor ID (four digit number) and Tax Identification Number (TIN/FID/SSN) associated with the business name then choosing continue.
If you need assistance, please contact Hortencia Reyes at 623-349-6269 or email at: hreyes@buckeyeaz.gov.
Buckeye Vendor Self Service (VSS) portal gives you 24/7 web-based access to your business records such as purchase orders, invoices, 1099's and accounts payable check information. You also have the ability to update your profile, including main address, remit addresses, contact information, updated W-9's, insurance certificates and commodities information.
Tips for Timely Invoice/Payment Processing:
- Please make sure you have a valid purchase order for the goods and/or services you are providing. It is the vendor's responsibility to ask for the purchase order prior to providing any goods and/or services to the city.
- Every invoice must reference the correct purchase order number.
- The purchase order must have enough funds to cover the invoice.
- Your VSS account must be active in order to process your invoice.
- The name of the business must be listed on your vendor account. If you use a DBA (doing business as) you must add the business name to your account and provide proof with a new IRS form W9.
- The remit address for payment must be listed on your vendor account. This can be added in VSS as an additional address. Please do not change the main address unless the business has actually moved. The main office address must remain on file. An unlimited number of remit addresses can be added to your account for payment if necessary.
- Please provide a contact person with phone number and email address for questions regarding the invoice.
Helpful Information and Links:
IRS Form W-9 with Instructions
Vendor Self Services Users Guide
VSS Portal Access
Start here to register your business or organization to work with the city. In order to receive payments from the city, you must have a verified and active account.
Buckeye Vendor Self Service (VSS) portal gives you 24/7 web-based access to your business records such as purchase orders, invoices, 1099's and accounts payable check information. You also have the ability to update your profile, including main address, remit addresses, contact information, updated W-9's, insurance certificates and commodities information.
If you need assistance, please contact Hortencia Reyes at 623-349-6269 or email at: hreyes@buckeyeaz.gov
What you need:
Please have your current IRS Form W-9 signed, dated and properly filled out with information matching your TIN associated with your business name or SSN associated with your sole proprietor name. You will need to upload your W-9 at the end of your registration and the information will be verified with the IRS.
Once these steps are completed, your account will be activated and you will be notified via your email address on file. Your account will be activated more quickly if the correct information is provided, so be sure to double check your documents prior to uploading if you are in a time crunch.
Helpful Information and Links:
IRS Form W-9 with Instructions
Vendor Self Services Users Guide
VSS Portal Access
